Basic Required Documents

Bill of Lading (B/L)

A bill of lading is used for the sea shipment. It is:

A certificate of ownership to the goods.
As such, it must be produced at the port of final destination by the importer (you) in order to claim the goods. As a document of title, the bill of lading is also a negotiable document and you may sell the goods by endorsing or handing over the bill of lading to another authorized party, even while the goods are still at sea. Although negotiable bills of lading are in common use, some countries do not allow them or make it difficult to be used. So, you have to be sure that negotiable B/L is accepted in your country. Otherwise, non-negotiable B/L is issued.

A contract between the shipper (our export agent and us) and the shipping line which defines in detail the terms for the carriage of goods from the sea port (Thailand) to your destination sea port.

A formal, signed receipt for a specified number of packs which is given to the our export agent by the shipping line when the shipping line receives the consignment. If the cargo is apparently in good order and properly packed when received by the shipping line, the bill of lading which the shipping line issues, is termed 'clean'. The ship-owner thus admits full liability for the cargo described in the bill.

Air Waybill (AWB)

The air waybill is used for the air shipment which serves as:
• documentary evidence of the conclusion of a contract of carriage
• proof of receipt of the goods for shipment
• an invoice for the freight
• a certificate of insurance
• guide to airline staff for the handling, dispatch and delivery of the consignment.

The air waybill is usually completed by our freight forwarder. The document consists of three originals and nine copies. The first original is intended for the carrier and is signed by our state-owned export agent; the second original, the consignee's copy, is signed by our export agent and accompanies the goods; the third original is signed by the carrier and is handed to our export agent as a receipt for the goods after they have been accepted for carriage.

Since it is sent with the air shipment by the same plane, the air waybill is usually associated with wire transfer advance payment. With air waybill number given, you can track the shipment online. We usually sent you Air Waybill 2 originals.

Invoice and Packing List

Invoice and packing list indicates the quantity and description of the goods, the number of packs involved, the total net and gross weight and the measurement of goods. This list enables you to check that the correct number of units has been received. Customs authorities can also easily identify a specific pack they wish to inspect.